The concept of Cloud Accounting has been around for a number of years, but it is now widely available. "Cloud" usually refers to a remote server that can only be accessed with secure credentials. The main feature of Cloud Accounting is that data is stored on the remote server, but can be accessed from multiple sites. It is generally accessed through a web browser such as Microsoft Internet Explorer or Mozilla Firefox. In most cases, the software is not installed on the computer being used, but is accessed over the internet.
Providers include Sage, QuickBooks, New Zealand-based Xero, Iris and many more. Its advantage is that it can be accessed via security protocols from muiltiple sites. Most systems also allow the external accountant to access the data to solve more complex bookkeeping routines or problems.
There are different levels of Cloud Accounting packages, varying from simple cashbooks to those with customer and supplier ledges and stock control. Although we are only beginning do develop experience in this field, the standardisation of these packages allows any experienced bookkeeper or accountant to fully support them.
In addition to Cloud Accounting, the Cloud can be used to store documents such as PDF files. We have used this over a number of years to support one of our major clients, as Cloud access avoids the need to send large documents via e-mail, and allows access to them to be shared. Dropbox, Microsoft OneDrive, LogMeIn's Cubby and Adobe Creative Cloud are all examples of this that IMU uses.
If you feel that we might be able to help you, please contact us by e-mail or by phone.